Officers & General Members were welcomed to the meeting.
In attendance were officers Cody Cannon, Desiree Knott, Valerie Grogan, Dave Knott, Kendall Carpenter, and Daniel Vanderslice. FOAM member Mac Butcher was also present.
The roles of Officers responsibilities were reviewed. Each officer will be invited to present objectives and proposals in execution of their duties for the year 2026.
Cody Cannon, President
The President shall coordinate and supervise the total FOAM program and preside at General, Special, and Executive Board meetings. The President is responsible for club outreach and interaction with breweries, festivals, and other clubs. The President is obligated to enforce the Constitution, its by-laws, and Rules of Procedure, approve the expenditures of the Treasurer, and perform other duties as needed to accomplish the goals of FOAM. The President is an ex-officio voting member of all committees except the Nominations and Election Committees. When a revision is made to the constitution the President shall ensure the revised version is digitally signed by all current officers and placed on the FOAM Google Drive. The President will also ensure the current version is on the alemakers.org website.
After reviewing the President’s responsibilities, it was decided to make the following changes.
Amend constitution to add festival responsibilities to VP Events.
Redline “approve the expenditures of the Treasurer”
Desiree Knott, VP Communication
The VP of Communication is responsible for Meeting Minutes, Officer Minutes, Archives. This role would also encompass managing and using social media tools the club has access to, such as alemakers.org, Twitter, Facebook, Telegram, photographing and live posting club events.
No changes are needed for VP Communications
Justin Legg, VP Events
VP of Events is responsible for managing the logistics of event coordination. These include internal club events, and the various festivals that the club participates heavily in. The VP of Events will work closely with committee chairs as needed when Events/Festivals have standing committees.
Justin Legg has moved to Oregon and Daniel Vanderslice is now the VP Events
After reviewing the VP Events responsibilities it was decided to move the festival responsibilities from President to VP Events.
We agreed to add a QR code to a poster to the website and to create a coupon for new members that join at an event. The coupon would give them $5 off their first year’s membership.
David Knott, VP Competitions
The VP of Competitions shall be responsible for promoting and facilitating the participation of FOAM members in local, regional, and national homebrewing competitions. Duties shall include: working with competitors to improve results for FOAM; helping competitors to use FOAM assets to prepare competition entries; devising and managing fun, challenging, and educational brewing events to promote greater competition participation; providing FOAM members with advance information about forthcoming competitions; assuring that entries are collected and shipped to selected competitions; and promoting FOAM Cup, Big Brew, Mead Day, and other AHA and FOAM brewing activities.
It was determined no changes were needed to the constitution for the VP Competitions.
Valerie Grogan, VP Membership
VP of Membership is responsible for resolving membership issues, connecting with new members, new membership campaigns, and continued interaction with club members via social media.
It was determined that the “continued interaction with club members via social media” should be removed as that role is already covered by the VP Communications.
Tayler Coon, Webmaster
The Webmaster shall be responsible for maintaining the club website as approved by the Executive Board. FOAM will fund and provide a registered domain for the Webmaster to use for posting electronic information to further club goals set forth by the President, Executive Board, and general membership.
No changes were needed to the role of Webmaster in the constitution.
Kendall Carpernter, Treasurer
The Treasurer shall maintain all financial FOAM records, conduct appropriate correspondence, receive all funds, and make disbursements with the guidance and approval of the President or Executive Board, prepare and keep records of all transactions in accordance with Generally Accepted Accounting Principles (GAAP), deliver a monthly financial report to the Editor for publication, and make budget recommendations to the Executive Board as provided for in Article VIII. The Treasurer shall retain one original signed copy of the Constitution.
It was determined no changes are needed to the role of Treasurer in the constitution.
Kendall was added to the bank account. The online banking id and password were updated. Tim and Kendall are on the signature cards.
Kendall is going to use Wave to track financials.
Budget
It was decided that Kendall and Desiree would go over the 2025 Budget and come up with the numbers for the 2026 Budget at another time outside of the Officers Meeting.
Discussed the fact that our 501c7 is in arrears and we probably need to refile to get our charity status back in place.
Once the 501c7 is back in place, we will need to establish who files the 990-N with the IRS every year.
Monthly Meeting Themes:
January 2026 – Winter Warmers
February 2026 – Reverse Pro-Am
March 2024 – UK Beers
Spin for Mash Your Luck
Each team spins their own recipe.
April 2024 – Beer and Food Pairing
May 2026 – Malty Beers
June 2026 – Picnic (add budget item for meat)
July 2026 – Mash Your Luck Judging
August 2026 – Who Mead it Better Judging
September 2026 – Funky Beers/Hoppy Beers
October 2026 – Oktoberfesticuffs
Budget of $100 for brats, buns, & mustard (request up to $150)
Potluck for rest of food
November 2026 – Belgian Night
$150 for Belgian Beer and $50 snacks
December 2026 – Christmas Party
TBD – Revisit at the mid-year meeting
Bi-Monthly Pub Meetups
The current Meetup schedule is located in the FOAM/Officers Meeting Minutes and Agenda Folder. Taproom Meetup Schedule
Bi-Monthly Technical Meeting
It was decided to try and reestablish the bi-monthly technical meetings at Small Batch Brewtique.
Club Merchandise Update
No decision was made on club merchandise.
BJCP Class and Exam
It was determined to conduct a poll to determine interest in doing an exam this year.
2026 Events
Mash Your Luck (teams)
Picnic
At Tim’s house
Consider the silent auction
Learn to Homebrew Day: 1st Saturday in November.
Possibly have at Small Batch Brewtique on the store system and have Pizza for attendees.
FOAM Cup
Christmas Party: TBD
Open Floor for new events
No new events were suggested.
2026 Festivals
Splash
Real Okie Brew Fest (haven’t heard anything yet about it this year.)
Conservation on Tap
Wildbrew
Shamrock the Rose (cancelled)
2026 Competitions
Helpful to keep track for who many people have entered
High Plains Circuit
Nationals First Round
Club Competitions
Reverse Pro-am
Food-Beer Pairing
Who Mead it Better
Mash Your Luck
Oktoberfesticuffs
FOAM Cup
November 14-21, 2026
Subcommittees
Prize Coordinator
After Comp Wrap-up (Mailing prizes, etc)
Head Judge?
Banquet?
Kendall Carpenter will head up banquet planning again this year.
