Officer Meeting Minutes for March 2021

/ Meeting Minutes, VP Communications / By

Officers met on March 7th for their first meeting of 2021. The following topics were discussed:

  • Approved July 2020 Officer Meeting Minutes.
  • Review of Officer roles:
  • Desiree Knot, President
    • The President shall coordinate and supervise the total FOAM program and preside at General, Special, and Executive Board meetings. President is responsible for club outreach and interaction with breweries, festivals, and other clubs.
  • Ryan Friedl, VP Communication
    • The VP of Communication is responsible for Meeting Minutes, Officer Minutes, Archives. This role would also encompass managing and using social media tools the club has access to, such as alemakers.org, Twitter, Facebook, Telegram, photographing and live posting club events.
  • Jeff Pursley, VP Events
    • VP of Events is responsible for managing the logistics of event coordination.
  • Gary Elliott, VP Competitions
    • The VP of Competitions shall be responsible for promoting and facilitating the participation of FOAM members in local, regional, and national homebrewing competitions.
  • Valerie Grogan, VP Membership
    • VP of Membership is responsible for resolving membership issues, connecting with new members, new membership campaigns, and continued interaction with club members via social media.
  • Alex Long, Webmaster
    • The Webmaster shall be responsible for maintaining the club website as approved by the Executive Board.
  • Travis Kirby, Treasurer
    • The Treasurer shall maintain all financial FOAM records, conduct appropriate correspondence, receive all funds, and make disbursements with the guidance and approval of the President or Executive Board, prepare and keep records of all transactions in accordance with Generally Accepted Accounting Principles (GAAP), deliver a monthly financial report to the Editor for publication, and make budget recommendations to the Executive Board as provided for in Article VIII.
  • COVID-19 Review
    • Safety is priority. Our club seeks to accomplish this through the following:
      • Masks are mandatory
      • Outdoor monthly meetings at the Boneyard
      • Virtual meetings, tastings, Bottle Shares
  • General Discussion
    • Alex Long proposed blocking all non-United States IP addresses from accessing alemakers.org
      • Officers approved
    • Desiree recommended selling through current merchandise inventory, then host items on zazzle.com or cafepress.com.
      • Officers tentatively approved, to be discussed further dependant on inventory
    • Gary suggested creating titles for FOAMer of the Year, awarded to member with most club participation points in a calendar year. And FOAM Brewer of the Year, awarded to member with most High Plains Circuit competition points.
      • Officers approved
  • Meetings
    • January – Big Beers
    • February – Fruit Beers
    • March – UK Beers
    • April – Food and Beer Pairing, postponed to later 2021 or resume in 2022
    • May – Extract Beers
      • Tech talk – Improving you extract beers – Desiree Knott
    • June – Hoppy Beers
      • Tech Talk – Water profiles – Mac Butcher
    • July – Iron Brewer Judging
    • August – Mead
      • Tech Talk – Mead – Alex Long
    • September – Funky Beers
      • Tech Talk – Brewing for competition – Gary Elliot
    • October – Oktoberfest 
      • Club sponsored bratwurst, potluck other food
      • Oktoberfesticuffs Competition
    • November – Belgian Night
      • Tech Talk – Jeff Pursley
    • December – Christmas Party
      • Details to be discussed at midyear Officer’s Meeting
  • Monthly Pub Meetup Schedule
    • All 4th Thursday meetups will be conducted virtually via Zoom until further notice. Grab some beer to go from the brewery of the month and cheers to your fellow club members.
    • March: Eerie Abbey Ales
    • April: Cape Brewing
    • May: The Nook
    • June: Nothing’s Left
    • July: Marshall Brewing
    • August: High Gravity Brewing Company
    • September: NEFF
    • October: Welltown
    • November: N/A, falls on Thanksgiving
    • December: N/A, falls on Christmas Eve Eve
    • January 2022: American Solera
    • February 2022: Heirloom Rustic Ales
    • March 2022: BA Brewing
    • April 2022: Dead Armadillo
    • May 2022: Renaissance
  • Events Existing and Planned:
    • Splash 2021 at the Oklahoma
    • Shamrock the Rose
    • Sip for Sight
    • Initial TCBI Planning meeting: March 20th
    • Conservation on Tap, Tulsa Zoo: May, potentially virtual
    • Iron Brewer: April
    • Real Okie Craft Beer Festival
    • BJCP Study Class: Resume 2022
    • Wild Brew: August, tentative
    • Tulsa Craft Beer Invitational: September 11th
    • FOAM Picnic: Looking for host locations
    • A New Leaf, Broken Arrow: tentative
    • Tasting at Woodward Park: tentative
    • Learn to Homebrew Day: 1st Saturday in November
    • FOAM Cup: November
    • Christmas Party: TBD
  • Committee Review
  • General Meeting Food Committee: Jonquil Nickels
  • Wild Brew Committee: Jeff Pursley
  • Tulsa Craft Beer Invitational Committee: Valerie Grogan
  • Picnic Committee: Desiree Knott and Jeff Pursley
  • FOAM Cup Committee: Desiree and Gary Co-chair

Meeting adjourned